Event administrator role

As an Event administrator, you will have been given responsibility to run one or more events on behalf of a club or other organisation. This responsibility will have been assigned to you by an Events manager who oversees all the events put on by a particular club or organisation.

Events come in many different flavours. They can be social or business events as well as sport-playing events. Every match arranged in ManageMyMatch always belongs to an event, even ad-hoc friendly matches. So a sport-playing event could simply be to support friendly games. But more commonly events represent tournaments or leagues.

You will find a list of events that have been assigned to you to organise in your Manage events menu option. You are not necessarily the only person who has been given the role of event organiser for one particular event - you could be one of many to help spread the load or, as is sometimes the case, simply to give management visibility to an event to some-one else.

Events are typically recurring, meaning that they re-occur from one year to the next or every month. ManageMyMatch refers to the overall definition of the event as a series. Strictly speaking an event is a particular instance within that series, for example "February leagues" would be a specific event under the series "Leagues". You are responsible for the series - i.e. all the recurring events that happen.

The key tasks are as follows:

1. Create a new event under this series (e.g. this year's club championships)
2. Manage the work flow of past, present and future events under this series (e.g. declare a tournament as completed)
3. Delegate or assign other event administrators or event organisers
4. Review and change the details of the series

This is a comparatively small set of responsibilities because the bulk of the work in organising a tournament, for example, is done by an event organiser and you will automatically be the assigned event organiser of any event you create as per point 1 above. Refer to the event organiser section for more details.

Refer to other articles in this section for more information on how to be an event administrator. For further background reading on the structure of events in ManageMyMatch you may find this article helpful.