What happens to the money in a group or team account?

Group accounts exist to separately manage income and disbursements for members participating in a group or team. The Group leader (or Team captain), takes responsibility for managing the account finances.

Typically any member of the group can pay money into the account either by manual transfer or automatically based on fees set for session participation. The funds in the account may be used to pay court fees to the club or drinks/food at the bar. The group leader can also take money out of the account into any members private club account or even to themselves.

Transferring money out of the group account to a members private club account, however, can be restricted:

• The club may limit this capability to club officials only by checking the "Only allow club officials to refund group funds back to members" option in the group details from the Groups tab of Hosted events. This may be selected if the group leader is not deemed the "owner" of the funds collected in the group account and so is prevented from taking it away.
• The event administrator may limit this capability to event administrators only by checking the "Only allow event administrators to refund team/group funds back to members" option within the General features section under the Series tab of Manage events. This may be selected to protect funds that may be owned at the affiliate level.

Transferring funds back to the club as club event income

The money in a group account may also be transferred back as income to the club. Normally this can only be done by club officials by clicking the "Absorb" option at the top of the group's transaction listing popup screen - accessible from the group details page either by the group leader (in their Groups page) or by a club official (from the Groups tab of Hosted events)

This "absorption" capability may be taken away by the event administrator by checking the "Do not allow absorption of funds back to the club" option within the General features section under the Series tab of Manage events. 

Transferring funds back to the group event's affiliate owner

Groups and teams stem from an event that is ultimately owned by an affiliate. This means the event could span several clubs and it may be that the finances are owned and managed not by the clubs but by the affiliate (for example a coaching organisation that delivers coaching services to several clubs). Whether this is the case or not, if an affiliate has been set up with a Stripe account then the funds, from any group as part of an event under that affiliate, can also be transferred directly to this Stripe account - as owner of the affiliate. An affiliate administrator will see a "Transfer" button at the top of the group's transaction listing popup screen - accessible from the group details page either by the group leader (in their Groups page) or by a club official (from the Groups tab of Hosted events)